PMO Assistant

Nasze wymagania: 1–4 years of experience in a PMO, project management, or resource management environment within a technology-driven organization Solid understanding of project management principles and the project lifecycle Strong proficiency in Microsoft Excel (pivot tables, XLOOKUP, advanced formulas) and good working knowledge of other Microsoft Tools (e.g., PowerPoint, Word, and Outlook) Familiarity and working experience with project management tools such as Jira, MS Project, or Azure DevOps Experience in preparing clear and insightful reports and presentations related to project management, resource allocation, and tracking key project performance metrics for stakeholders Excellent command of Polish and English (C1 level), both written and spoken, enabling effective communication in a domestic and an international business environment Strong organizational and time management skills, with high attention to detail and accuracy Proactive mindset, willingness to learn, and ability to work effectively both independently and within a team Excellent communication and interpersonal skills, with the ability to collaborate across diverse teams and levels of the organization Strong analytical and problem-solving abilities, enabling data-driven insights and recommendations, with a detail-oriented approach High level of accountability and ownership, with a focus on delivering results and continuous improvement Flexibility and openness to working in an international, culturally diverse environment The role is primarily remote; however, openness to occasional visits to the office (which may be required several times per month) as well as business travel, when needed (up to 10% of the time), isexpected Mile widziane: Professional certifications such as SAP Activate or AgilePM would be a strong asset Previous working experience with SAP or other ERP systems would be also an asset Proficiency in German at a business level would be an advantage O projekcie: Join our growing Project Management team as a PMO Assistant, supporting initiatives in the Consulting Team. This is an assistant-level role focused on providing operational and administrative support across various project management activities. The role requires strong organizational skills, attention to detail, and a proactive attitude. We value teamwork, eagerness to learn, and a structured, reliable approach to daily tasks. As a growing and evolving company, our priorities and responsibilities can be dynamic, so we are looking for someone who is flexible, adaptable, and open to taking on a variety of challenges. Zakres obowiązków: Supporting SAP project teams in day-to-day activities, including meeting coordination, follow-ups, and task tracking Ensuring occasional on-site presence at the Poznań office, as needed, to support project management operations Assisting in the preparation and maintenance of project documentation and reports Helping to monitor project timelines, milestones, and deliverables, ensuring updates are properly logged and shared Collaborating cross-functionally with project and department teams to support resource planning, availability tracking, and capacity monitoring Collaborating on the preparation and review of RFP documentation as part of project processes Supporting communication between project stakeholders and maintaining documentation repositories Assisting in tracking risks, issues, and changes throughout the project lifecycle Providing administrative support to the PMO area and contributing to process improvements Ensuring consistency and quality in project reporting and documentation standards Supporting regular project status reviews, ensuring alignment of progress updates across initiatives Tracking and analyzing project resource allocation and utilization to identify capacity gaps or optimization opportunities Consolidating and validating project data from multiple sources to support accurate reporting and portfolio insights Oferujemy: Flexible work Stable employment conditions: contract of employment Great independence of action: we trust your judgment, encourage initiative, and support when needed Performance-based bonuses: recognition of your impact and engagement Supportive and ambitious international teams: collaborate with talented professionals Team-building events: we help you build meaningful connections with your colleagues, either offline or online Language lessons: online group classes with professional tutors, fully covered by VESLOG Equipment: we’ll provide you with the tools and hardware you need for your role Voluntary participation in benefits primarily funded by the organization: Medicover – premium health package MultiSport – sport card Retirement saving system with an additional employer contribution